VERIFICATION POLICY FOR 2015-2016

 Community Technical and Adult Education has developed the following policy for the verification of information provided by applicants for Federal Title IV financial aid. The following policy and has been developed using the guidelines presented in the FSA handbook chapter 4 of the Application and Verification Guide (AVG), and per the 34 CFR 668.56 federal regulations.

This policy details:

  • The time period in which student must submit verification documentation,
  • The consequences for not submitting verification paperwork in time,
  • The method the school will use to notify the student if their EFC and Title IV amounts change,
  • The procedure for the school or student to follow when to correct FAFSA data,
  • The procedure the school will follow to refer student to the office of Inspector General as defined in chapter 5 of the OIG.

The financial aid office will verify those students selected for verification by the Central Processing System (CPS). The financial aid office also has the authority to select additional students for verification, if there is conflicting information in their record or believe that the information provided is inaccurate. In both cases, providing documentation will be required. All students selected for verification are required to complete and submit the corresponding verification worksheet(s) to the financial aid office.

Students selected for verification will be notified by the financial aid office either in person, by phone, or by email, within 30 days of acceptance to a postsecondary vocational program, (PSAV) at Community Technical and Adult Education (CTAE) of verification process, verification flag indicating which one of the 2015-2016 verification tracking group selected and documents needed.

Students eligible to receive a Pell Grant will have until 120 days after their last date of enrollment or by the September 26, 2016  deadline published in the Federal Register each year whichever is earlier, to complete verification.  However, in the interim, the student must have made arrangements with the school for payment of all tuition and fees due or risk termination from the school. Title IV funding will not be disbursed to a student unless verification has been completed. After the passage of the aforementioned period, all financial aid that may have been due is forfeited.

If the Expected Family Contribution (EFC) and/or award amount changes due to corrections made during the verification process, the student will be notified by phone, email, or in person as to the result and the impact if any, it will have on the student’s overall financial aid. Any non-dollar item or a single dollar item of $25.00 or more will require correction of the FAFSA data.

In reference to making corrections on the FAFSA the following information applies. Generally speaking, you cannot update information that was correct as of the date the application was signed because the FAFSA is considered to be a snapshot of you/your family financial situation on that date. After the FAFSA is signed, only certain items can be updated under the following conditions. All applicants whose dependency status changes must update that status and the associated FAFSA information throughout the award year except when update is caused by change in student’s marital status. All applicants selected for verification of household size, or number in college must be updated as of the verification date unless the update is due to change in student’s marital status. The marital status used at the time the FAFSA was signed is considered the status used for the entire award year. However the marital status of a dependent student or an independent student selected for verification at the time the FAFSA was signed may be considered for update if school deemed necessary on a case by case basis only prior to Title IV funding being disbursed.

If a student receives an overpayment based on inaccurate or conflicting information on any application and refuses to correct the information or repay the Federal funds after being counseled by the institution, the school will refer the case to ED for resolution.  Unless required by ED, no Federal financial aid will be disbursed to the student.

If there is suspicion that a student has misreported information or altered documentation to fraudulently obtain federal aid, the financial aid officer will submit a complaint to the OIG national hotline online at http://www2.ed.gov/about/offices/list/oig/hotline.html or call the OIG at 1-800-647-8733.

The following information describes the FAFSA application items to be verified for dependent and independent students that will be required depending upon which verification flag (V1, V3, V4, V5 or V6) selected, as indicated on the student’s output document. Any number of the following items may be required.

  • Adjusted gross income (AGI)
  • U.S. income tax paid
  • Education credits
  • Untaxed IRA distributions
  • Untaxed pensions
  • IRA deductions and payments
  • Tax-exempt interest income
  • Income earned from work
  • Payments to Tax-deferred Pension and Savings
  • Child support received
  • Housing, food and other living allowances paid by members of the military, clergy and others
  • Veterans non-education benefits
  • Other untaxed income – not reported elsewhere
  • Money received or paid on applicants behalf
  • Resources or benefits not on FAFSA, such as in-kind support from relative or government agency
  • Household size
  • Number in college
  • Supplemental Nutrition Assistance Program (SNAP, formerly Food Stamps) Benefits
  • Child support paid
  • High school completion status
  • Identity/statement of educational purpose

Verification tracking groups for flags (V1, V3, V4, V5 or V6): The following information differentiates students as they relate to tax filing status within the various tracking groups and the corresponding documentation necessary:

V1 Standard Verification Group – Student (their Spouse, if married) and/or Parent tax filers in this group must verify:

  • Adjusted gross income (AGI)
  • U.S. income tax paid
  • Untaxed portions of IRA distributions
  • Untaxed portions of pensions
  • IRA deductions and payments
  • Tax-exempt interest income
  • Education credits
  • Household size
  • Number in college
  • Supplemental Nutrition Assistance Program (SNAP, formerly Food Stamps) Benefits
  • Child support paid

V1 Standard Verification Group – Student and/or Parent non tax filers in this group must verify:

  • Income earned from work
  • Household size
  • Number in college
  • Supplemental Nutrition Assistance Program (SNAP, formerly Food Stamps) Benefits
  • Child support paid

V3 Child Support Paid Verification Group – Student (their Spouse, if married) and/or Parent in this group must verify:

  • Child support paid

V4 Custom Verification Group – Student (their Spouse, if married) and/or Parent in this group must verify:

  • High school completion status
  • Identity/statement of educational purpose
  • Supplemental Nutrition Assistance Program (SNAP, formerly Food Stamps) Benefits
  • Child support paid

V5 Aggregate Verification Group – Student (their Spouse, if married) and/or Parent in this group must verify:

  • High school completion status
  • Identity/statement of educational purpose
  • All other documents as specified in V1 Standard Verification Group as they pertain to tax filers and non-tax filers.

V6 House Hold Resources Group – Student (their Spouse, if married) and/or Parent in this group must verify:

  • Payments to Tax-deferred Pension and Savings
  • Child support received
  • Housing, food and other living allowances paid by members of the military, clergy and others
  • Veterans non-education benefits
  • Other untaxed income – not reported elsewhere
  • Money received or paid on applicants behalf
  • All other documents as specified in V1 Standard Verification Group as they pertain to tax filers and non-tax filers.