Administrative Specialist Jobs

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An Office Is Only as Strong as Their Administrative Specialist

Businesses hire several positions to keep their office running smoothly, but the glue that keeps everything together is the administrative specialist. These positions wear many hats and are essential for an efficient office.

However, not all administrative office specialist jobs are the same—there are countless categories such as legal or medical. With so many categories, entering the field can be difficult and completing a specific administrative specialist program can be the competitive edge needed to hit the ground running.

Are you interested in becoming an administrative office specialist? Keep reading to learn what it takes, which program is right for you and what employment opportunities will look like after graduation.

The Art of Communication

The best administrative specialists are those with an understanding of business and communication. Often the first person seen when entering an office, the administrative specialist essentially becomes the embodiment of the company. Communicating effectively with guests as well as internal staff is crucial.

Administrative specialists should also be organized and business savvy. Knowing the business you work for inside and out is something every specialist should be able to claim. An understanding of the inner workings of the office as a whole lets administrative specialists plan, organize and schedule meetings and appointments appropriately.

Which Business Program Is Right for You

Depending on the type of administrative specialist you want to pursue, there are different programs. The main ones are administrative office specialist and medical administrative specialist programs.

Administrative Office Specialist Program

The administrative office specialist program prepares students for general office environments. Students learn the basics of maintaining an office including how to prepare correspondence, receive visitors, arrange conference calls, schedule meetings, handle information requests, conduct research, and prepare reports.

Medical Administrative Specialist Program

On the other hand, the medical administrative specialist program is more specific to working in a medical office. Students learn all of the communication technology common in a modern office, including office equipment, telephone systems, mail services, Internet and email. A medical specialist also needs additional skills specific to the medical field, such as medical correspondence and terminology, familiarity with patient record systems and appointment scheduling.

Though these programs are similar, they are each highly specific and relevant to the type of office you’re employed at. These programs give you relevant schooling and experience, which will give you a greater advantage in landing a job, whether it is medical or office.

Employment Outlook

The Bureau of Labor Statistics predicts that employment of secretaries except for legal, medical and executive secretaries, will decline 7 percent from 2016 to 2026. But don’t let this discourage you. Legal, medical and executive secretaries account for the largest segment of secretary positions. In fact, employment of medical secretaries is projected to grow 22 percent from 2016 to 2026, which is much faster than the average for all occupations.

Upon completion of a program, it’s time to hunt for a job. The Scoop is MTC’s monthly publication geared towards supporting students even after they have completed their program. With articles such as “Career Essentials: How to Ask for a Starting Salary,” The Scoop provides real world advice and keeps students up to date on MTC and tips for entering the administrative specialist job market.

If you are interested in pursuing a career as either an administrative office specialist or a medical administrative specialist, the next available programs for both begin July 9, 2018, and run until June 2019. All students who plan to enroll in these programs are required to attend an information session. The next available session is on May 7, 2018. For more information, call Marion Technical College at (352) 671-7200 or browse the program online.